Sponsors

Exhibitor and Sponsorship Opportunities

Gain valuable exposure for you and your company with an excellent opportunity to network with CVB and Tourism Professionals from an eight state region! 

Each sponsor receives  
  • Complimentary 6-foot exhibit table
  • Wi-fi and access to electricity upon request
  • Networking at all events: opening reception, meal functions, and trade show (note break times on agenda)
  • Recognition and company logo on UMCVB website and conference app & virtual platform
  • Company logo on signage and scrolling PowerPoint at the conference
  • Electronic list of all registered attendees pre and post-conference
  • Discounted registration for additional staff to attend at $150

EXHIBITOR $750

  • Complimentary registration for one company representative

BRONZE SPONSOR $1,000

  • Complimentary registration for one company representative
  • Recognized as refreshment sponsor during break
  • Recognized by emcee as a Bronze Sponsor during General Assembly
  • Logo will be displayed on refreshment tables
  • Only 6 Bronze Sponsorships available 2 LEFT

SILVER SPONSOR $2,000

  • Complimentary registration for up to two company representatives
  • Recognized as media sponsor for concurrent session
  • Recognized by emcee as a Silver Sponsor during General Assembly
  • Logo will be displayed in sponsored breakout room
  • Only 4 Silver Sponsorships available 1 LEFT

GOLD SPONSOR $3,000

  • Complimentary registration for up to two company representatives
  • Recognized as keynote speaker sponsor
  • Recognized by emcee as a Gold Sponsor during General Assembly
  • 3 minute sponsor presentation to audience
  • Opportunity to introduce keynote speaker
  • Only 4 Gold Sponsorships available 1 LEFT

DIAMOND SPONSOR $4,000

  • Complimentary registration for up to three company representatives
  • Recognized as meal sponsor
  • Recognized by emcee as a Diamond Sponsor during General Assembly
  • 5 minute sponsor presentation to audience
  • Logo will be displayed on buffet tables
  • Only 2 Diamond Sponsorships available


THANK YOU FOR YOUR SPONSORSHIP AND SUPPORT!

A detailed confirmation will be sent after the deadline when all sponsor/exhibitor forms are received.


UMCVB Sponsorship/Exhibitor Agreement Terms and Conditions

Agreement to Conditions – Each sponsor/exhibitor agrees to abide by these conditions, it being understood and agreed that the sole control of the exhibit area rests with the conference coordinators.

Payment – The full fee (non-refundable) must accompany each reservation form for sponsorship/exhibit space.  No refunds for cancellations will be accepted.

Liability – The conference coordinators undertake no duty to exercise care, nor assume responsibility for the protection and safety of the sponsor/exhibitor, his officials, agents or employees, or the protection of the property of the sponsor/exhibitor or his representatives, or of the property used in conjunction with the sponsorship/exhibit, from theft or damage or destruction by fire, accident or other cause.  Any protection exercised, in fact, by the conference coordinators shall be deemed purely gratuitous on its part and shall in no way be construed to involve it in liability by the exhibitor.

The sponsor/exhibitor agrees to indemnify and hold the conference coordinators harmless from all such claims and from all claims or liability of any nature whatsoever arising from the activities of the sponsorship/exhibitor or any of his representatives or from the property of the sponsor/exhibitor.

The conference coordinators shall not be liable for the fulfillment of this agreement as to delivery of space, if non delivery is due to any one of the following causes: destruction of or damage to the building or the sponsor/exhibit area by fire or act of God; acts of a public enemy; strikes; the authority of the law; or any cause beyond their control.

The conference coordinators will, however, in the event they are not able to hold a sponsor/exhibit for any of the above-named causes, reimburse sponsors/exhibitors pro-rata on any rental fee paid, less any and all legitimate expenses incurred by the conference coordinators for advertising, administration, etc.

Insurance – In all cases, sponsors/exhibitors wishing to insure their goods must do so at their own expense.

Exhibit Description – The conference coordinators will provide a 6-foot table with skirting and one chair for each exhibit.  Sponsors/exhibitors will pay sponsorship/exhibitor fees.

Installation and Dismantling: At this time, you may plan to set up your booth Monday, September 13, 2021 from 12:00-3:00 p.m. All displays must be in place and set up by the time of the first break of the conference, 3:00 p.m on Monday, September 13. Exhibits may be dismantled on Tuesday, September 14, 2021 starting at 3:00 p.m.

Default Occupancy – Any sponsor/exhibitor failing to occupy contracted space is not relieved of the obligations of paying for such space at the full rental price. The conference coordinators shall have the right to use such space as they see fit to eliminate blank space in the exhibit area, provided such booth space is not occupied by 4 p.m. on Monday, September 13, 2021.

Personnel – All sponsors/exhibitors participating in the exhibit area of the conference are expected to use special care wherever they deem it necessary to hire temporary help to assist in their sponsorship/exhibit or hospitality activities, so that personnel so selected by them will be of a caliber in keeping with the high standards of the sponsorship/exhibition and the conference.

This agreement may be rescinded at any time without cause at the discretion of the conference coordinators upon repayment of any fees advanced, less any expenses, which may have been incurred.