Sponsors

Exhibitor and Sponsorship Opportunities

Gain valuable exposure for you and your company with an excellent opportunity to network with CVB and Tourism Professionals from an eight state region! Registration to open in March of 2025.

Vendors must sponsor to attend the conference.  All sponsorships include a tradeshow component. All sponsors have the opportunity to submit a session idea for consideration. 

SPONSOR REGISTRATION

Sponsor benefits include:

  • 8’ exhibition table and opportunity to present collateral material
  • Logo/recognition, short company description, and web link on conference website, included in email correspondence, and on official conference signage
  • Mentions on stage throughout the conference
  • Time to set up one-on-one appointments during breaks or meals to meet with attendees at your booth space
  • Access to the conference attendee list, emails provided unless attendee opts out
  • Discounted registration for additional staff at $400

EXHIBITOR BOOTH – $750

Includes one (1) full conference registration which includes access to all conference sessions, activities, and evening events

BRONZE – $1,500

Includes one (1) full conference registration which includes access to all conference sessions, activities, and evening events and 2-minute stage time during breakout session to introduce yourself/company

  • Breakout Session sponsor (18 available)

SILVER – $2,500

Includes one (1) full conference registration which includes access to all conference sessions, activities, and evening events and opportunity for 2-minute stage time during general session to introduce yourself/company

Choose ONE of the following:

  • Lanyard/Namebadge sponsor – sponsor logo printed on conference badge & lanyards 
  • Conference Notebook sponsor – logo/recognition including your business contact information on the notebook provided to each participant
  • Break Refreshment sponsor –  logo/recognition on the tables during your sponsored break and option to work with event organizers on choosing food and beverage options
    • Monday afternoon break
    • Tuesday morning break
    • Tuesday afternoon break
    • Wednesday morning break

GOLD – $3,500 

Includes two (2) full conference registrations which includes access to all conference sessions, activities, and evening events and 5-minute stage time during general session to introduce yourself/company

Choose ONE of the following:

  • Keynote Speaker sponsor 
    • Monday Opening Keynote
    • Wednesday Closing Keynote
  • Awards sponsor 
    • Tuesday Award Presentations

DIAMOND – $5,000 

Includes two (2) full conference registrations which includes access to all conference sessions, activities, and evening events and 5-minute stage time during general session to introduce yourself/company

Choose ONE of the following:

  • Welcome Happy Hour sponsor – logo/recognition on signage at the happy hour
  • Conference Meal sponsor – logo/recognition on the tables during your sponsored meal
    • Tuesday morning breakfast
    • Tuesday afternoon lunch 
    • Wednesday morning breakfast

Who attends UMCVB?

Attendees for this unique conference come from DMOs from an eight state region that includes Illinois, Iowa, Minnesota, Missouri, Nebraska, North Dakota, South Dakota, and Wisconsin.  Surrounding states in the Midwest are always welcome to attend as well.  Various staff levels attend UMCVB including CEOs, sales and marketing professionals, services and sports professionals.  Typically 150-200 destination professionals are in attendance.

In 2024, UMCVB was attended by 170 destination professionals representing 88 different organizations with a full attendance, including speakers and sponsors, of 210 participants.

Tradeshow/Exhibit Times:

  • Set Up: Monday 9/8 10:00 am-2:00 pm (booth must be set up no later than 3pm unless previous arrangements are made with the conference organizers)
  • Tear Down: Wednesday 9/10 11:00 am-12:30 pm (booth must remain set up until the closing keynote unless previous arrangements are made with the conference organizers)
  • Sponsor Networking Breaks:
    • Monday 9/8 3:30-4:00 pm Networking Break
    • Tuesday 9/9 9:00-9:30 am Networking Break
    • Tuesday 9/9 1:45-2:15 pm  Networking Break
    • Wednesday 9/10 10:00-10:30 am Networking Break
  • Sponsors are also encouraged to join the attendees and network during the breakfasts and lunch meals and attend receptions and off-site events during the conference

UMCVB Sponsorship/Exhibitor Agreement Terms and Conditions

Agreement to Conditions – Each sponsor/exhibitor agrees to abide by these conditions, it being understood and agreed that the sole control of the exhibit area rests with the conference coordinators.

Payment – The full fee (non-refundable) must accompany each reservation form for sponsorship/exhibit space.  No refunds for cancellations will be accepted.

Liability – The conference coordinators undertake no duty to exercise care, nor assume responsibility for the protection and safety of the sponsor/exhibitor, his officials, agents or employees, or the protection of the property of the sponsor/exhibitor or his representatives, or of the property used in conjunction with the sponsorship/exhibit, from theft or damage or destruction by fire, accident or other cause.  Any protection exercised, in fact, by the conference coordinators shall be deemed purely gratuitous on its part and shall in no way be construed to involve it in liability by the exhibitor.

The sponsor/exhibitor agrees to indemnify and hold the conference coordinators harmless from all such claims and from all claims or liability of any nature whatsoever arising from the activities of the sponsorship/exhibitor or any of his representatives or from the property of the sponsor/exhibitor.

The conference coordinators shall not be liable for the fulfillment of this agreement as to delivery of space, if non delivery is due to any one of the following causes: destruction of or damage to the building or the sponsor/exhibit area by fire or act of God; acts of a public enemy; strikes; the authority of the law; or any cause beyond their control.

The conference coordinators will, however, in the event they are not able to hold a sponsor/exhibit for any of the above-named causes, reimburse sponsors/exhibitors pro-rata on any rental fee paid, less any and all legitimate expenses incurred by the conference coordinators for advertising, administration, etc.

Insurance – In all cases, sponsors/exhibitors wishing to insure their goods must do so at their own expense.

Exhibit Description – Exhibitor booths will be located in the general session room. Booths consist of a 6-foot table and 2 chairs, electricity & internet access. Please bring a table cloth and any promotional displays that will fit in a 10×10 space. 

Default Occupancy – Any sponsor/exhibitor failing to occupy contracted space is not relieved of the obligations of paying for such space at the full rental price. The conference coordinators shall have the right to use such space as they see fit to eliminate blank space in the exhibit area, provided such booth space is not occupied by 5:00pm on Monday, September 9, 2024.

Personnel – All sponsors/exhibitors participating in the exhibit area of the conference are expected to use special care wherever they deem it necessary to hire temporary help to assist in their sponsorship/exhibit or hospitality activities, so that personnel so selected by them will be of a caliber in keeping with the high standards of the sponsorship/exhibition and the conference.

This agreement may be rescinded at any time without cause at the discretion of the conference coordinators upon repayment of any fees advanced, less any expenses, which may have been incurred.