Exhibitor and Sponsorship Opportunities
Gain valuable exposure for you and your company with an excellent opportunity to network with CVB and Tourism Professionals from an eight state region!
DIAMOND SPONSOR $5,000
Opportunity to sponsor one of our general session keynote speakers. Four (4) available
- Up to three (3) conference registrations
- Opportunity to address attendees on stage (up to 2 minutes) prior to your sponsored session
- One exhibitor booth
- Sponsor logo and web link on Fall Conference website
- Sponsor recognition throughout event via logo on poster at registration desk, logo on slides in general session room, and acknowledgement from emcee
- Sponsor logo included in email correspondence
- Opportunity to provide one social media promotional post on UMCVB’s Facebook account (max 250 characters)
- Conference attendee list provided pre and post conference
GOLD SPONSOR $4,000
Opportunity to sponsor the breakfast buffet on Tuesday or Wednesday morning or lunch buffet on Tuesday afternoon of the conference. Three (3) available
- Up to three (3) conference registrations
- Opportunity to address attendees on stage (up to 2 minutes) during your sponsored meal
- One exhibitor booth
- Sponsor logo and web link on Fall Conference website
- Sponsor recognition throughout event
- Sponsor logo included in email correspondence
- Conference attendee list provided pre and post conference
SILVER SPONSOR $2,500
Opportunity to sponsor a breakout session during the conference. Seven (7) available – 5 SOLD
- Up to two (2) conference registrations
- Opportunity to introduce yourself/company and the session speaker (up to 2 minutes) during your sponsored session
- One exhibitor booth
- Sponsor logo and web link on Fall Conference website
- Sponsor recognition throughout event
- Sponsor logo included in email correspondence
- Conference attendee list provided pre and post conference
BRONZE SPONSOR $1,000
Opportunity to sponsor a networking break with refreshments during the conference. SOLD OUT
- One (1) conference registration and exhibitor booth
- Sponsor logo and web link on Fall Conference website
- Sponsor logo displayed on networking break tables
- Sponsor logo included in email correspondence
- Conference attendee list provided post conference
Opportunity to sponsor the lanyard for the conference name badge. SOLD OUT
- One (1) conference registration and exhibitor booth
- Sponsor logo and web link on Fall Conference website
- Sponsor logo printed on conference badge lanyards
- Sponsor logo included in email correspondence
- Conference attendee list provided post conference
EXHIBITOR $750
- One (1) conference registration and exhibitor booth
- Logo and web link on Fall Conference website
- Exhibitor recognition throughout event
- Logo included in email correspondence
- Conference attendee list provided post conference
SCHOLARSHIP FUND $500
The scholarship is in honor of one of our UMCVB Founding Fathers, Cole Carley, for the purpose of helping to fund the costs for one person to attend the annual UMCVB Fall Conference.
The program consists of one free registration plus up to $500 in reimbursable travel expenses (to include mileage and/or airfare and lodging expenses only).
You can contribute to the scholarship fund in two ways:
- Donate $500 to UMCVB for the scholarship fund
- Provide a silent auction item to be auctioned off at the Fall Conference
THANK YOU FOR YOUR SPONSORSHIP AND SUPPORT!
A detailed confirmation will be sent after your form is received and the conference coordinator is able to complete your registration in the system.
UMCVB Sponsorship/Exhibitor Agreement Terms and Conditions
Agreement to Conditions – Each sponsor/exhibitor agrees to abide by these conditions, it being understood and agreed that the sole control of the exhibit area rests with the conference coordinators.
Payment – The full fee (non-refundable) must accompany each reservation form for sponsorship/exhibit space. No refunds for cancellations will be accepted.
Liability – The conference coordinators undertake no duty to exercise care, nor assume responsibility for the protection and safety of the sponsor/exhibitor, his officials, agents or employees, or the protection of the property of the sponsor/exhibitor or his representatives, or of the property used in conjunction with the sponsorship/exhibit, from theft or damage or destruction by fire, accident or other cause. Any protection exercised, in fact, by the conference coordinators shall be deemed purely gratuitous on its part and shall in no way be construed to involve it in liability by the exhibitor.
The sponsor/exhibitor agrees to indemnify and hold the conference coordinators harmless from all such claims and from all claims or liability of any nature whatsoever arising from the activities of the sponsorship/exhibitor or any of his representatives or from the property of the sponsor/exhibitor.
The conference coordinators shall not be liable for the fulfillment of this agreement as to delivery of space, if non delivery is due to any one of the following causes: destruction of or damage to the building or the sponsor/exhibit area by fire or act of God; acts of a public enemy; strikes; the authority of the law; or any cause beyond their control.
The conference coordinators will, however, in the event they are not able to hold a sponsor/exhibit for any of the above-named causes, reimburse sponsors/exhibitors pro-rata on any rental fee paid, less any and all legitimate expenses incurred by the conference coordinators for advertising, administration, etc.
Insurance – In all cases, sponsors/exhibitors wishing to insure their goods must do so at their own expense.
Exhibit Description – Exhibitor booths will be located in the general session room. Booths consist of a 6-foot table and 2 chairs, electricity & internet access. Please bring a table cloth and any promotional displays that will fit in a 10×10 space. The conference agenda has the following times built in with a longer networking break and time to visit the exhibitor booths: Monday 9/11 3:30-4:00pm, Tuesday 9/12 9:45-10:15am & 1:45-2:15pm, Wednesday 9/13 9:45-10:15am. Sponsors/exhibitors will pay sponsorship/exhibitor fees.
Installation and Dismantling: At this time, you may plan to set up your booth Monday, September 11, 2023 from 9:00am-2:00pm. All displays must be in place and set up by the time of the first break of the conference, 3:30pm on Monday, September 11. Exhibits may be dismantled on Wednesday, September 13, 2023 starting at 10:30am.
Default Occupancy – Any sponsor/exhibitor failing to occupy contracted space is not relieved of the obligations of paying for such space at the full rental price. The conference coordinators shall have the right to use such space as they see fit to eliminate blank space in the exhibit area, provided such booth space is not occupied by 5:00pm on Monday, September 11, 2023.
Personnel – All sponsors/exhibitors participating in the exhibit area of the conference are expected to use special care wherever they deem it necessary to hire temporary help to assist in their sponsorship/exhibit or hospitality activities, so that personnel so selected by them will be of a caliber in keeping with the high standards of the sponsorship/exhibition and the conference.
This agreement may be rescinded at any time without cause at the discretion of the conference coordinators upon repayment of any fees advanced, less any expenses, which may have been incurred.